Today I used the Microsoft web page http://technet.microsoft.com/en-us/library/bb124270(EXCHG.80).aspx to verify that I created an Offline Address Book (OAB) correctly. By default there is already an OAB, but it is currently hosted by my old mail server that we will decomission.
Below are two screen shots of the wizard for the adding an OAB.
Adding an Offline Address Book
We also will need to specify that this is the new Default – Just right-click and select “Set as Default”.
By default all three versions (Version 2, Version 3a, and Version 4) of the OAB are generated. However, you will probably want to verify the settings before you continue.
The OAB is generated once a day at midnight by default. I preferred that it be generated twice a day, and I also wanted to take into account that we have an Europe office. Therefore, I set the OAB to be generated at 9:00 AM and 9:00 PM everyday. [The GUI is deceptive in one item. I had to change from the "1 hour" view to the "15 minute" view to select only 9:00 AM, and not 9:00, plus 9:15, 9:30, and 9:45. Just make sure you switch to the "15 minute" view before you are done to select the appropriate times.]
Hopefully making this OAB the default will clear up a minor issue. When creating a new user and mailbox on Exchange 2007, the user has not showed up in the Global Address Book within Outlook 2003. Interestingly enough, the new user does appear in the list of “All Users” in Outlook.
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